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Stow Motor Club Privacy Policy

Last updated: 1 July 2026

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1. Introduction

Stow Motor Club ("the Club", "we", "our", or "us") is committed to protecting your privacy and handling your personal information responsibly in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This policy explains how we collect, use and protect your personal information when you use our website or participate in Club activities.

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2. Information We Collect

We may collect:

  • Name

  • Email address

  • Telephone number

  • Postal address (where required)

  • Vehicle details submitted for Club events

  • Membership application information

  • Event registration information

  • Communications sent to us through our contact forms

  • Photographs taken at Club events

We do not knowingly collect personal information from children without appropriate parental consent.

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3. How We Use Your Information

We use your information to:

  • Process membership applications

  • Manage Club memberships

  • Organise events

  • Respond to enquiries

  • Send Club news and newsletters (where you have agreed)

  • Contact you regarding events you have entered

  • Meet legal or insurance obligations

We will only use your information for the purposes for which it was collected.

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4. Sharing Information

We do not sell or rent your personal information.

Your information may be shared only where necessary with trusted service providers such as:

  • Wix (website hosting)

  • Event registration or payment providers

  • Email communication services

  • Professional advisers where legally required

Information may also be disclosed where required by law.

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5. Photographs

Photographs and videos may be taken during Club events and published on our website, social media channels and promotional material.

If you would prefer not to appear in published photographs, please speak to a member of the organising committee before or during the event and we will make reasonable efforts to respect your wishes.

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6. How Long We Keep Information

We retain personal information only for as long as necessary.

Typical retention periods are:

  • Membership records: while membership remains active and for a reasonable period afterwards

  • Event registrations: up to three years

  • General enquiries: up to two years

  • Financial records: as required by law

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7. Security

We take reasonable technical and organisational measures to protect your personal information from unauthorised access, alteration or loss.

However, no internet transmission can ever be guaranteed completely secure.

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8. Your Rights

Under UK data protection law you have the right to:

  • Request access to your personal information

  • Request correction of inaccurate information

  • Request deletion of your information where appropriate

  • Object to certain processing

  • Request restriction of processing

  • Withdraw consent where consent has been given

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9. Contact

If you have any questions about this Privacy Policy or your personal information, please contact:

Email: info@stowmc.org

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10. Changes to this Policy

We may update this Privacy Policy from time to time. Any changes will be published on this page with the updated revision date.

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